Employment Forms - Shaffer's High Sierra Summer Camps

Introduction

Make a difference in a child's life ... Apply for a summer camp job today! This page is for our new employees, people who have already been hired, and contains the forms you need to complete along with instructions. If you are looking to apply for a job, please do not complete these forms--yet. Rather, click here to read about the application process.

Now that we know you belong on this page, Welcome! Every year we get about 100 job inquiries for each opening, so you should give yourself a huge pat on the back!

We really look forward to getting to know you better this summer. Together, we'll create an amazing summer camp experience that will have a positive and long lasting impact on the lives of children!

Forms

There are quite a number of forms to complete. Some are necessary for you to do your job, others are required by law.

Below are the forms together with instructions. There is a section for Program Staff and a separate section for Support Staff. Some forms you need to complete; others are simply for your information and you do not need to fill anything out.

After you have completed the following, please sign the acknowledgment at the bottom of your engagement letter and return the engagement letter to Camp. We need the forms BEFORE YOU ARRIVE AT CAMP. And some are required right away. If you have any questions or have problems opening any of the links, please call us. You'll need Adobe's free Acrobat Reader to view the forms. To download a free and current version, click here.

For Program Staff

1. Employee Manual: Read the Employee Manual, which covers basic camp policies and procedures.

2. Employee At-Will Acknowledgment: Download, complete, and mail to us as soon as possible.

3. Background Check Forms: Complete and mail the following forms to us as soon as possible.

4. Campers' Registration Information: Read this information so you will understand what campers and parents expect of you and of our program. This also sets out our policies and procedures with respect to campers.

5. Health Form: You and your doctor must complete this online Health Form. If you have not had a physical examination within the two years before the last day of Camp, you will first need to get a physical examination. This requirement for updated medical information is to protect you in case of illness or injury by making available to a medical provider current, useful information. Even if you are a returning staff member, we need an updated Health Form. As you will note, you will need to print portions of the online form to sign as well as for your doctor to complete and mail to us. Please return your form to us as soon as possible.

6. Form W-4: Complete and forward to us as soon as possible.

7. EDD Forms 35 ("Notice to Employees"), 1875A ("Notice to Employees"), 2320 ("For Your Benefit"), 2511 ("Family Leave"), and 2515 ("State Disability Insurance Provisions"): We are required to provide you with these forms from the California Employment Development Department for your review and information. You do NOT need to sign and return any of these forms.

8. "New Employees Guide to Workers' Compensation": We are also required to give you information on California's Workers' Compensation system, and we provide this form for your review and information. If you wish to indicate the name of your personal physician or chiropractor, you may do so on this form. Otherwise, you need not complete and return this form.

9. "Employee's Guide to the State Fund Medical Provider Network (03/07)": We are also required to give you information on our workers' compensation insurance carrier's Medical Provider Network, and we provide this form for your review and information.

10. Application for Social Security Number: If you do not have a Social Security Number (i.e., you're an international staff member), you will need one before the Camp can pay you. If you are working through an agency such as CCUSA, they will help you obtain the Social Security Number. If you are not working through an agency, you must complete this application and assemble the required documents detailed below in order to get a Social Security Number. When you arrive in the U.S., you will take (1) the completed application, (2) your passport, (3) the pink copy of DS-2019 (formerly IAP-66) which will be given to you by our visa agency or your own agency, and (4) the white I-94 card (issued and placed in your passport when you enter through U.S. Customs) to the local Social Security office to apply for your Social Security Number. Contact the Camp about the location and timing for submitting your application.

11. Form I-9: Review this form, which is a form that the U.S. Immigration and Naturalization Service (INS) requires both employers and employees to sign. (If you are an international staff member, you only need to show us a copy of the J-1 Visa stamped in your passport.) You may, at your option, provide us with photocopies of the appropriate documents (ensuring they and any photos are legible), OR bring the originals to Camp for our inspection.

12. First Aid/CPR Certifications: Forward to us copies of your certifications for first aid and CPR (which must be current through the end of Camp.)

13. Other Certifications: Forward to us copies of any other certifications (i.e., ropes, lifeguard, and wilderness first aid).

14. Suggested Packing List. We have included a packing list suggesting certain items you may wish to bring to Camp.

15. Travel Arrangements: Please let us know (by email preferably) how and when you will be arriving. If you are driving and need directions, click here to download a map and directions. If you are flying, we can pick you up. Please refer to your Engagement Letter for dates and times that we will be arriving at the Reno Airport to pick you up.

16. Employment Engagement Letter: Sign and return a copy of your Employment Engagement Letter to indicate that you have received all the information identified above, including the electronic forms through our Web site, that you have read and understood everything, and that you agree to the terms of employment. If for some reason you have difficulty downloading an electronic form, please let us know so that we can correct the problem or provide you with a paper copy.

Thanks, and if you have any questions, please don't hesitate to contact us. Otherwise, we'll see you this summer!

For Support Staff

1. Employee Manual: Read the Employee Manual, which covers basic camp policies and procedures.

2. Employee At-Will Acknowledgment: Download, complete, and mail to us as soon as possible.

3. Background Check Forms: Complete and mail the following forms to us as soon as possible.

4. Health Form: You and your doctor must complete this online Health Form. If you have not had a physical examination within the two years before the last day of Camp, you will first need to get a physical examination. This requirement for updated medical information is to protect you in case of illness or injury by making available to a medical provider current, useful information. Even if you are a returning staff member, we need an updated Health Form. As you will note, you will need to print portions of the online form to sign as well as for your doctor to complete and mail to us. Please return your form to us as soon as possible.

5. Form W-4: Complete and forward to us as soon as possible.

6. EDD Forms 35 ("Notice to Employees"), 1875A ("Notice to Employees"), 2320 ("For Your Benefit"), 2511 ("Family Leave"), and 2515 ("State Disability Insurance Provisions"): We are required to provide you with these forms from the California Employment Development Department for your review and information. You do NOT need to sign and return any of these forms.

7. "New Employees Guide to Workers' Compensation": We are also required to give you information on California's Workers' Compensation system, and we provide this form for your review and information. If you wish to indicate the name of your personal physician or chiropractor, you may do so on this form. Otherwise, you need not complete and return this form.

8. "Employee's Guide to the State Fund Medical Provider Network (03/07)": We are also required to give you information on our workers' compensation insurance carrier's Medical Provider Network, and we provide this form for your review and information.

9. Application for Social Security Number: If you do not have a Social Security Number (i.e., you're an international staff member), you will need one before the Camp can pay you. If you are working through an agency such as CCUSA, they will help you obtain the Social Security Number. If you are not working through an agency, you must complete this application and assemble the required documents detailed below in order to get a Social Security Number. When you arrive in the U.S., you will take (1) the completed application, (2) your passport, (3) the pink copy of DS-2019 (formerly IAP-66) which will be given to you by our visa agency (International Counselors Exchange Program) or your own agency, and (4) the white I-94 card (issued and placed in your passport when you enter through U.S. Customs) to the local Social Security office to apply for your Social Security Number. Contact the Camp about the location and timing for submitting your application.

10. Form I-9: Review this form, which is a form that the U.S. Immigration and Naturalization Service (INS) requires employers to complete and you to sign. (If you are an international staff member, you only need to show us a copy of the J-1 Visa stamped in your passport.) You may, at your option, provide us with photocopies of the appropriate documents (ensuring they and any photos are legible), OR bring the originals to Camp for our inspection.

11. Certifications: Forward to us copies of your relevant certifications/licenses, (e.g., Serve Safe Certificate, nurse's license, certified pool operator's certificate, etc.)

12. Suggested Packing List. We have included a packing list suggesting certain items you may wish to bring to Camp.

13. Travel Arrangements: Again, if you will be living at Camp, please let us know (by email preferably) how and when you will be arriving. If you are driving and need directions, click here to download a map and directions. If you are flying, we can pick you up. Please refer to your Engagement Letter for dates and times that we will be arriving at the Reno Airport to pick up staff.

14. Employment Engagement Letter: Sign and return a copy of your Employment Engagement Letter to indicate that you have received all the information identified above, including the electronic forms through our Web site, that you have read and understood everything, and that you agree to the terms of employment. If for some reason you have difficulty downloading an electronic form, please let us know so that we can correct the problem or provide you with a paper copy.

Thanks, and if you have any questions, please don't hesitate to contact us. Otherwise, we'll see you this summer!

Operated under a Special-Use Permit on land under the jurisdiction of the U.S. Department of Agriculture, Forest Service. We provide services, accommodations, and privileges regardless of race, color, creed, sex, religion, age, sexual orientation, or national origin. Persons are employed on an equal basis to operate, maintain, or construct facilities for public use. (Rev. 2/25/2008)